This Student Employment page is designed to provide general information about student employment at Itasca Community College. Contact the Financial Aid Office if you have specific student employment questions that are not covered below.
Work Study is financial aid in the form of part-time employment. It is available to qualifying students to help defray the cost of attendance. In addition to earning a paycheck on a bi-weekly basis, work study programs allow students to work around their academic schedule, and to build a resume and/or establish references.
The first step to becoming eligible for a work-study position is to complete the FAFSA. During the application, be sure to select "yes" when asked if you are interested in being considered for work-study. However, expressing interest does not guarantee a work-study position.
Eligibility for work-study is determined by your financial need and will ultimately be determined by the Financial Aid staff at ICC. Students must also maintain Satisfactory Academic Progress to be eligible to participate and continue in work-study programs, and must maintain at least half-time enrollment throughout their employment. If a student drops below half-time enrollment at any point during the term, they must immediately discontinue participation in the program.
Students that do not meet eligibility requirements for Federal or MN State Work-Study can meet with Financial Aid staff to inquire about eligibility for funding through the Blandin Work Program.
Steps to Student Employment **Read Carefully**
Before you are eligible to begin working, you must first follow the steps below. Failure to do so will result in your inability to participate in work-study programs at ICC:
1) Complete a Work-Study Interest Form and submit it to the Student Services / Financial Aid Office. Once your form is received and it is determined that you are eligible for work-study you will be enrolled in a D2L Brightspace training course for work-study students. If you do not qualify for any form of work-study, you will be notified.
- Incoming fall students that have completed and returned the Work-Study Interest Form will see this course within their D2L (Brightspace) application under the "My Courses" section by August 15th of each year.
- This course will provide access to training materials, reference guides, student pay schedules, and a mandatory quiz that must be completed prior to receiving your Work Authorization form.
- Your Brightspace work-study course will remain open to you for your own reference for the remainder of the academic year in which you initially were enrolled. You are encouraged to periodically review policies and remain current in work-study expectations.
- The training course and an updated Work-Study Interest Form are required each year, regardless of continued employment.
2) Once you have satisfactorily completed the mandatory quiz and have received and printed your Work Authorization form. You may then apply and interview for open work-study positions.
- You are responsible for finding your own work-study job. Most positions are on-campus, although some off-campus jobs are available. It's best to identify job openings that interest you and/or fit well with your degree plan by accessing the Job Openings List or by contacting supervisors directly.
- The Current Job Openings List will be available and continuously updated on ICC's website. However, not all supervisors choose to advertise through this venue and you may have more luck through direct supervisor contact or word of mouth.
- Please be aware that not all supervisors are available to contact during the summer months.
3) After you have found a position and have been hired, both you and your new supervisor will each complete a small portion on your Work Authorization form. You will then bring this form to the Student Services / Financial Aid Office.
If you have never previously held a student employment position at ICC, you are REQUIRED to first complete additional employment paperwork with Financial Aid / Student Services staff. Part of this requirement includes completion of the I-9 Form. Please view the list of acceptable documents you must bring with you as proof of identity and eligibility in the original, non-expired form for the purpose of completing the I-9 Form. You will also complete the IRS Form W-4 during this visit. Do not disregard this requirement as failure to comply (working prior to completion) may result in immediate termination and forfeiture of future participation in the work-study program.
4) Once you have successfully completed the above steps, you and your supervisor will both receive an email notification that you are eligible to begin working. Until you receive this certificate, or unless you receive expressed authorization from the Financial Aid Office, you are not eligible to work.
Hours and Pay
You and your supervisor will establish the number of hours you may work per week within the policies listed below and based on funds availability.
- In most cases, work-study hours are recorded via eTime (electronic timesheets) through the student’s eServices application. Click here for instructions on entering hours into eTime.
- Students are limited in the amount they can earn. Upon reaching your maximum award, you may request additional work-study funds; however, funding is limited and if your request is not approved, you must cease working at that time. You can check your award balance within your Student eTime application.
- Students are typically allocated the value of a 10 hour/week position. Working more hours during some pay periods could limit your eligible hours during others.
- Overtime is not authorized for student employees.
- If a student is scheduled to work 6.5 or more consecutive hours, they are required by ICC policy to take a 30-minute unpaid break.
- Falsification of reported hours will result in termination from the program, repayment of any unearned wages, and potential criminal charges.
- Student wages are currently $12.00 per hour for both the academic year and summer terms.
- Students are paid bi-weekly on Fridays via Direct Deposit or paper check (Direct Deposit is highly encouraged and can be set up under the Student Employment tab within your eServices application. If paper checks are not picked up promptly, they will be mailed to the permanent address on the student’s record.)
- Click here to view the 2021-2022 Student Employee pay schedule.
Student Employment Quick Links
Other Job Opportunities
Job Posting Bulletin Board - Backes Student Center
Cooperative Education / Paid Work Experience
Cooperative Education provides the opportunity for MN resident students to integrate academic study with PAID work experience related to their college majors and/or career interests. These students more easily see the relationship between the “world of the classroom” and the “world of work” because they get a head start in choosing an appropriate career and learning what it is like to work in a particular field.
Service Learning opportunities are available to students through a number of class offerings. Several programs offer service learning as part of their overall curriculum as well. For more information, contact faculty member, Nick Rothstein (127 Wilson) at 218-322-2428.