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Add / Drop / Withdrawal / Refund


ADDING OR DROPPING A COURSE 

Students are entitled to have the opportunity to attend one class session for each registered, for-credit course, without obligation.

For courses which are longer than eight weeks in length:

Students are permitted to add and drop courses up to the first five business days of the semester, or one business day after the first class meeting, whichever is later.  Students are financially obligated for any classes not dropped by the fifth business day of the term, or one business day after the first class session, whichever is later, and students are not able to have those courses removed from their academic record.  For purposes of this policy, business days are defined as Monday through Friday (excluding posted holidays). 

For courses which are three to eight weeks in length:

Students are permitted to add courses up to the first four business days of the course. Students are permitted to drop courses up to the first five business days of the course, or one business day after the first class meeting, whichever is later.  Students are financially obligated for any classes not dropped by the fifth business day of the term, or one business day after the first class session, whichever is later, and students are not able to have those courses removed from their academic record.  For purposes of this policy, business days are defined as Monday through Friday (excluding posted holidays). 

For courses less than three weeks in length:

Students may add the course to their schedule up to the second business day of class, and drop the course from their schedule no more than one business day after the first class session.  In this situation, students are financially obligated for any classes not dropped one business day after the first class session, and students are not able to have those courses removed from their academic record.  For purposes of this policy, business days are defined as Monday through Friday (excluding posted holidays). 

NOTE: If a student adds or drops a class, the changes to the student’s account are available online through eServices.  If the student receives financial aid, changes may impact the student’s financial aid award. If a student registers for one or more classes and never attends, the student's status for financial aid must be recalculated and the student could owe a repayment of some or all financial aid.

 

INDIVIDUAL COURSE WITHDRAWAL

Students may withdraw from a course after the fifth business day and through approximately 80% of the term. Short courses that are held for less than the full semester have an adjusted schedule. To view the exact withdrawal date for a specific course refer to the online Course Schedule, select the appropriate course and click on the title.

When students withdraw from a course, they will receive a "W" grade for the class and will still be responsible for 100% of the tuition and fees for the withdrawn course.  Withdrawing from a course will not affect the student's GPA; however, it could affect his/her probation or suspension status. Students should meet with their academic advisor/counselor and/or financial aid staff prior to withdrawing from any class(es) to determine what effect the withdrawal may have on academic coursework completion standards, as well as current and future financial aid eligibility. See the Satisfactory Academic Progress Policy under College Policies for more information on academic and financial aid eligibility requirements.

 

TOTAL WITHDRAWAL

Students may totally withdraw from Itasca Community College by completing the Total Withdrawal Form, which is available in the Student Services Office (Backes Student Center 107), or from an academic advisor/counselor. Students who cannot physically appear in the Student Services Office or to one of the academic advisors/counselors to totally withdraw can notify the Student Services Office or academic advisor/counselor by phone, e-mail or U.S. mail. Contact with any other college office or employee will not be considered an official withdrawal.

Any student who stops attending and does not officially withdraw will be considered an "unofficial withdrawal." Unofficial withdrawals will receive no refund of tuition or fees paid, nor will they receive "W" grades for their coursework. Return of Federal/State/Institutional Financial Aid policies will apply.

 

REFUNDS FOR TOTAL WITHDRAWAL

A refund of tuition and mandatory fees shall be provided to a student who totally withdraws from all classes according to the following schedule:

Fall/Spring Semester  
1st-5th business day 100% refund
6th-10th business day 75% refund
11th-15th business day 50% refund
16th-20th business day 25% refund
After 20th business day No refund
   
Second Summer Session  
1st-5th business day 100% refund
6th-10th business day 50% refund
After 10th business day No refund
   
Class Terms Less than 3 weeks in Length
(e.g. First Summer Session, Home Health Aide)
 
1st business day 100% refund
2nd-3rd business day 50% refund
After 3rd business day No refund

 

CREDITS AND REFUNDS WHEN CALLED FOR ACTIVE DUTY

The granting of credit and refund to a student who is enrolled at ICC and is called to active duty prior to the end of the semester shall be processed as follows:

  • If a student leaves prior to the time when three fourths of the sessions have elapsed, a full refund of tuition and special fees will be made, but no credit will be granted.

  • If a student leaves during the last one fourth of the session, the student shall receive full credit for the courses enrolled in if doing satisfactory work. If granted full credit in all courses, no refund of tuition and special fees will be made.

  • If a student leaves during the last one fourth of the session and if credit is granted in some courses and not in others, the refund of tuition and special fees will be proportional to the amount of credit not granted.

NOTE: The student must provide a copy of activation orders.